Wednesday, July 6, 2016

Arrange 3-column spreadsheet into 2 columns [Solved]

Arrange 3-column spreadsheet into 2 columns


I have an Excel 2007 spreadsheet with a list of companies.  The spreadsheet is arranged in three columns, with one company per cell, and some cells are blank (I don't know why - I was just given the file).  The data is arranged as follows:

Company 1   Company 2    Company 3
(Blank)           Company 4    Company 5

I have been asked to take this spreadsheet and use it to print some file folder labels.  The problem is that the labels I was given are Avery 8366 labels, which has 30 labels per sheet, but arranged in 2 columns (15 rows per column).  Is there a quick and easy
way to rearrange these 3 columns of data into two columns?  I thought about cutting or copying the data in the third column, then re-pasting it below the two existing columns (which would be tedious given a total of 750+ entries).  I've searched for similar
problems, but nothing quite seems to match.  I've seen similar examples referring to VBA code, but my own experience in the subject is limited.  Any thoughts would be greatly appreciated.

Thanks in advance.

Keys to the Problem Arrange 3-column spreadsheet into 2 columns

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Something similar to Bernie's, but a little different.  This version will convert one table with "N" columns into another with "M" columns, and allow the user to select the new number of columns, and the destination range.
It turns this:

Company 1
Company 2
Company 3

Company 4
Company 5

Company 6
Company 7
Company 8

Company 9
Company 10

Into this (for 2 desination columns):

Company 1
Company 7

Company 6
Company 3

Company 9
Company 5

Company 2
Company 8

Company 4
Company 10

'======== BEGIN CODE =========
Option Explicit
' This macro will read in an array that has "N" columns of
' data and convert it to an array that has "M" columns of
' data.
Sub NCols_to_MCols()
    Dim N As Long, M As Long
    Dim nRows As Long, mRows As Long
    Dim i As Long, j As Long, k As Long, l As Long
    Dim theRange As Range, destRange As Range
    Dim nBlanks As Long
    Dim oldArray() As Variant, newArray() As Variant
    Set theRange = Selection.CurrentRegion
    N = theRange.Columns.Count
    nRows = theRange.Rows.Count
    oldArray = theRange.Value
    nBlanks = Application.WorksheetFunction.CountBlank(theRange)
    M = Application.InputBox(Prompt:="How many columns to you want in the resulting array?", Title:="Change Array", Type:=1)
    mRows = (N * nRows - nBlanks) \ M
    If ((N * nRows - nBlanks) Mod M > 0) Then
        mRows = mRows + 1
    End If
    ReDim newArray(1 To mRows, 1 To M)
    k = 0   ' Rows in new array
    l = 1   ' Columns in new array
    For j = 1 To N      ' Columns in old array
        For i = 1 To nRows  ' Rows in old array
            If (oldArray(i, j) <> "") Then
                k = k + 1
                If (k > mRows) Then
                    k = 1
                    l = l + 1
                End If
                newArray(k, l) = oldArray(i, j)
            End If
        Next i
    Next j
    Set destRange = Application.InputBox(Prompt:="Select a cell in the destination range:", Title:="Select Destination", Type:=8)
    Set destRange = destRange.Resize(mRows, M)
    destRange.Value = newArray
End Sub
'======== END CODE =========

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